Site inspection checklist: a helpful tool for Miami event planners ✨

Planning an event in Miami? Whether it’s a corporate retreat, wedding, or large group gathering, the right venue can make or break the experience. That’s why we created our Site Inspection Checklist—a step-by-step guide to help you evaluate every detail of a property, from the lobby to the spa, restaurants, meeting spaces, and more.

👉 Download the Site Inspection Checklist — Save it before you go.

This checklist ensures you don’t overlook anything, gives you confidence when comparing venues, and keeps your planning organized and stress-free. Plus, it’s printable and easy to take with you on each site visit!

How to use the checklist 📝

• Print or save the document: Keep a physical copy or open it on your device so you can take notes on the go.
• Follow each section: Start in the lobby, check meeting rooms, review sleeping accommodations, and inspect restaurants, AV services, and amenities.
• Take photos and notes: Document details for easier comparison later.
• Check extra services: Pools, spas, health clubs, shuttles, parking, and overflow hotel options—these small touches can make a big difference.

Pro tip: Treat it like a scavenger hunt—sometimes the most memorable details are the quirky ones, like a hidden balcony, a rooftop bar, or a surprisingly spacious spa. 🕵️‍♀️

Why it’s invaluable

• Makes your hotel site inspections efficient and thorough
• Ensures you ask the right questions about rooms, AV, catering, accessibility, and staff support
• Helps you spot hidden gems and potential issues before signing contracts
  ‍

Download your copy 📥

You can open and save the full Site Inspection Checklist in Google Docs format here. Keep it handy for every site visit to make your planning smooth, organized, and stress-free!

✅ Pro Tip: Keep the checklist on your phone, but also print a copy. Wi-Fi isn’t always reliable, especially if you’re heading into the Everglades.

If you found this Site Inspection Checklist helpful, be sure to check out our Travel Agent's Guide for even more tips on making the most of your time in Miami.